Communication with Shareholders
Sojitz maintains a basic policy of engaging in constructive dialogue with shareholders. Sojitz continues to provide shareholders with appropriate and timely information on management policy and initiatives to achieve sustained growth and increase corporate value over the medium-to-long term. Shareholders’ opinions are then reported to the upper management and reflected in management decisions.
To ensure appropriate disclosure, Sojitz has established a set of internal regulation to prevent insider trading, in addition to the “Information Disclosure Regulations”, that stipulate fundamental policies for compliance with laws and regulations, transparency, timeliness, fairness, consistency, and confidentiality.
Providing Information to Shareholders
Sojitz' s basic policy is to communicate information fairly and equally to all shareholders. Information regarding the Medium-term Management Plan and financial results is publicized via TDnet or Sojitz website immediately after resolution by the Board of Directors.
Systems and Initiatives for Dialogue with Shareholders
Sojitz has established a system where Directors play an active role in dialogue with shareholders, with support of the IR Office as a dedicated body for this purpose.
|Parties||Initiatives||Specific Activities in the Fiscal Year Ended March 31, 2018|
Individual shareholders and individual investors
Hold various briefing sessions to ensure opportunities for the President& CEO, the CFO as the Representative Directors, and others to explain our management policies and vision, etc.
Ensure to provide opportunities for direct dialogue through various briefings and individual meetings, etc.
In addition to the above, Sojitz held financial results briefings, business activities meetings, and small meetings with securities analysts.
Efforts to ensure that the General Shareholders’ Meeting is active and well-facilitated and that voting rights are exercised smoothly
Delivering a convocation notice for the General Shareholders’ Meeting as early as possible
We disclose the Notice of General Shareholders’ Meeting, including an English version, on the website four weeks before the date of General Shareholders’ Meeting. Moreover, we send out the notice three weeks before the date of the General Shareholders’ Meeting, to establish a system for appropriately providing information to shareholders.
Avoiding dates which other companies are likely to choose for their meetings
We avoid dates which other companies are likely to choose for their meetings.
Allowing shareholders to exercise voting rights by electronic methods
We have made it possible for shareholders to vote over the Internet since the General Shareholders’ Meeting held in June 2005.
Participating in the electronic voting platform and other efforts to encourage institutional investors to exercise their voting rights
We have adopted the use of Electronic Voting Platform for Foreign and Institutional Investors operated by ICJ, Inc. since the General Shareholders’ Meeting held in June 2006.
Providing a convocation notice for the General Shareholders’ Meeting in English
We prepare an English version of documents including the Notice of General Shareholders’ Meeting.
- ・Publish the Shareholder Newsletters (Japanese only)
- ・Establish a website for individual shareholders
- ・Host briefing sessions for shareholders
- ・Provide webcast of the General Shareholders’ Meeting and briefing sessions for shareholders