Basic Policy

Sojitz maintains a basic policy of engaging in constructive dialogue with shareholders. Sojitz continues to provide shareholders with appropriate and timely information on management policy and initiatives, as well as clear explanations using understandable words and logic to achieve sustained growth and improve corporate value over the medium-to-long term. Shareholders’ opinions are then reported to the upper management and reflected in management decisions.

To ensure fair and appropriate disclosure of information to its stakeholders, including shareholders and investors, in accordance with the Fair Disclosure Rule, Sojitz has established and observed a set of internal regulations including the “Regulations to Prevent Insider Trading” and the “Information Disclosure Regulations” that stipulate fundamental policies for compliance with laws and regulations, transparency, timeliness, fairness, consistency and confidentiality, and ensure strict compliance by executive officers and employees.

Providing Information to Shareholders

Sojitz’s basic policy is to communicate information fairly and equally to all shareholders. Information regarding the Medium-Term Management Plan and financial results is publicized via TDnet or the Sojitz website immediately after resolution by the Board of Directors. In addition, to promote the understanding of its management philosophy, vision, business activities and business models, Sojitz has engaged in active disclosure of information, such as publishing Integrated Reports, holding business activities briefings and Sojitz IR Day, holding briefings for individual shareholders, participating in briefings for individual investors, and distributing videos on the Sojitz website featuring the President & CEO ’s visit to Sojitz’s operating companies.

Systems and Initiatives for Dialogue with Shareholders

Sojitz has established a system where Directors play an active role in dialogue with shareholders, with support from the Investor Relations Office as a dedicated body for this purpose.

Measures to Vitalize the General Shareholders’ Meeting and Smooth Exercise of Voting Rights

Early notification of the General Shareholders’ Meeting

The Notice of Ordinary General Shareholders’ Meeting and reference materials are sent out roughly three weeks prior to the date of the meeting.

Scheduling General Shareholders’ Meeting avoiding the peak day

We avoid dates which other companies are likely to choose for their meetings.

Allowing electronic exercise of voting rights

We have made it possible for shareholders to vote over the Internet.

Participation in electronic voting platform

We have adopted the use of Electronic Voting Platform for Foreign and Institutional Investors operated by ICJ, Inc.

Providing convocation notice in English

We prepare an English version of documents, including the Notice of the General Shareholders’ Meeting, which is posted to the Sojitz website roughly four weeks prior to the date of the meeting.

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